Invitation to Tender for Hosting of TPDL, the Conference on “Theory and Practice of Digital Libraries”, in (insert year)
The Steering Committee of the Conference on “Theory and Practice of Digital Libraries” (TPDL) invites interested parties to submit bids to host TPDL in (insert year).
“Theory and Practice of Digital Libraries” (TPDL) is the new name of the series of conferences previously named “European Conference on Digital Libraries” (ECDL).
Further details on the “Theory and Practice of Digital Libraries / European Conference on Digital Libraries” series can be found at: http://www.informatik.uni-trier.de/~ley/db/conf/ercimdl/index.html
TPDL is the major European forum focusing on digital libraries and documents infrastructures together with associated technical, practical, and social issues, meeting the needs of a large and diverse constituency, which includes practitioners, researchers, educators, policy makers and users.
Parties interested in hosting TPDL 2026 are invited to submit proposals, in PDF format, by email to the TPDL Steering Committee chair (Antoine Doucet mailto:antoine.doucet@univ-lr.fr), deputy chair (Gianmaria Silvello mailto:gianmaria.silvello@unipd.it), and secretary (Trond Aalberg mailto:trond.aalberg@ntnu.no) by Friday, December 13th, 2024.
Evaluation of proposals will take into account the following contents:
1. SUMMARY
2. HOSTING INSTITUTION
2.1. Profile
2.2. Experience
3. EVENT PLANNING
3.1. Event Dates
3.2. General structure
Schedule, Number of Participants, Social Program, Facilities, Food, Internet access, Proceedings.
3.3. Chairs
Careful and representative selection of the committees’ members will be defined after discussion with the Steering Committee. However, the submitting institution can propose certain persons for the following positions:
General Chairs:
Program Chairs (Full papers):
Short Paper Chairs:
Note that the selection of the chairs is a critical process that shapes the identity and the roadmap for TPDL.
Therefore, this is seen as a responsibility of the TPDL Steering Committee that acts jointly and discusses with the proposers in order to individuate the best candidates for this role.
3.4. Tentative Schedule
Website [early September 2025]
Conference
First call for conference papers [November 2025]
Conference Papers deadline [May 2026]
Conference Papers Notification [early July 2026]
Conference Papers in camera-ready format [late July 2026]
Conference Sessions [mid September 2026]
The overall goal is to have a single Springer LNCS publication reporting conference papers ready by and delivered at the annual meeting in mid September.
3.5. Web and social networking presence
4. SITE
4.1. Location
4.2. Venue
4.3. Accommodation
A list of hotels, their categories, and indicative current room prices
4.4. Travelling information
By airplane:
Other:
5. FINANCIAL ISSUES
5.1. Budget
Including information on registration fees (Student – Normal), sponsorships, costs.
5.2. Sponsorship (known and expected)
6. CONTACT