Invitation to Tender for Hosting of TPDL, the Conference on “Theory and Practice of Digital Libraries”, in (insert year)
The Steering Committee of the Conference on “Theory and Practice of Digital Libraries” (TPDL) invites interested parties to submit bids to host TPDL in (insert year).
“Theory and Practice of Digital Libraries” (TPDL) is the new name of the series of conferences previously named “European Conference on Digital Libraries” (ECDL).
Further details on the “Theory and Practice of Digital Libraries / European Conference on Digital Libraries” series can be found at: http://www.informatik.uni-trier.de/~ley/db/conf/ercimdl/index.html
TPDL is the major European forum focusing on digital libraries and documents infrastructures together with associated technical, practical, and social issues, meeting the needs of a large and diverse constituency, which includes practitioners, researchers, educators, policy makers and users.
Parties interested in hosting TPDL (insert year) are invited to submit proposals, in PDF format, by email to the TPDL Steering Committee chair (insert year), deputy chair (insert year), and secretary (insert year) by (insert deadline).
Evaluation of proposals will take into account the following contents:
3.1 Conference Dates
3.2 General structure
Schedule: A three-day main conference is scheduled during September DD – DD 20XX, preceded or followed by (insert number and specify) day(s) for tutorials and/or workshops.
Number of Participants: Estimation on regular and students registrations
Food: Coffee brakes, lunches
Proceedings: Hard copy proceedings by the Springer’s Lecture Notes on Computer Science series will be offered to all participants. Extra proceedings will be available at a reasonable price.
Careful and representative selection of the committees’ members will be defined after discussion with the Steering Committee. However the submitting institution proposes certain persons for the following positions:
Local Organization Chairs:
3.4 Tentative Schedule
First call for papers
Website, Poster, Leaflets
Program Committee members and other Chairs invitation
Papers, Workshops, Panels, Tutorials and Demonstrations deadline
Papers in camera-ready format
September – Conference
3.5 Web and social networking presence
A list of hotels, their categories, and indicative current room prices
4.4 Travelling information
Including information on registration fees (Student – Normal) for Conference, Workshop, Tutorial, All (Early, Late, On-Site), sponsorships, costs, etc.